Webhooks Integration - GetBill External API

Overview

Webhooks allow you to receive real-time notifications when events occur in your GetBill account. Instead of repeatedly polling the API for changes, webhooks push updates directly to your application, making your integration more efficient and responsive.

How Webhooks Work

Setting Up Webhooks

1. Create a Webhook Endpoint

Your webhook endpoint must:

Accept POST requests
Return a 2xx status code (200-299) for successful processing
Respond within 10 seconds
Verify the webhook signature (recommended)

Node.js (Express)
Python (Flask)
PHP

const express = require('express');
const crypto = require('crypto');
const app = express();

// Middleware to capture raw body for signature verification
app.use('/webhooks', express.raw({ type: 'application/json' }));

app.post('/webhooks/getbill', (req, res) => {
  try {
    // Verify webhook signature
    if (!verifySignature(req)) {
      return res.status(401).send('Invalid signature');
    }

    // Parse the webhook payload
    const event = JSON.parse(req.body);
    
    // Process the event
    handleWebhookEvent(event);
    
    // Respond with success
    res.status(200).send('OK');
  } catch (error) {
    console.error('Webhook processing error:', error);
    res.status(500).send('Error processing webhook');
  }
});

function verifySignature(req) {
  const signature = req.headers['x-getbill-signature'];
  const webhookSecret = process.env.GETBILL_WEBHOOK_SECRET;
  
  if (!signature || !webhookSecret) {
    return false;
  }

  const expectedSignature = crypto
    .createHmac('sha256', webhookSecret)
    .update(req.body)
    .digest('hex');

  return crypto.timingSafeEqual(
    Buffer.from(signature, 'hex'),
    Buffer.from(expectedSignature, 'hex')
  );
}

function handleWebhookEvent(event) {
  console.log('Received webhook:', event.type);
  
  switch (event.type) {
    case 'debt.created':
      handleDebtCreated(event.data);
      break;
    case 'debt.updated':
      handleDebtUpdated(event.data);
      break;
    case 'followup.completed':
      handleFollowupCompleted(event.data);
      break;
    default:
      console.log('Unknown event type:', event.type);
  }
}

from flask import Flask, request, abort
import hashlib
import hmac
import json
import os

app = Flask(__name__)

@app.route('/webhooks/getbill', methods=['POST'])
def handle_webhook():
    try:
        # Verify webhook signature
        if not verify_signature(request):
            abort(401)

        # Parse the webhook payload
        event = request.get_json()
        
        # Process the event
        handle_webhook_event(event)
        
        return 'OK', 200
    except Exception as e:
        print(f'Webhook processing error: {e}')
        return 'Error processing webhook', 500

def verify_signature(request):
    signature = request.headers.get('X-GetBill-Signature')
    webhook_secret = os.environ.get('GETBILL_WEBHOOK_SECRET')
    
    if not signature or not webhook_secret:
        return False

    expected_signature = hmac.new(
        webhook_secret.encode('utf-8'),
        request.get_data(),
        hashlib.sha256
    ).hexdigest()

    return hmac.compare_digest(signature, expected_signature)

def handle_webhook_event(event):
    print(f'Received webhook: {event["type"]}')
    
    event_handlers = {
        'debt.created': handle_debt_created,
        'debt.updated': handle_debt_updated,
        'followup.completed': handle_followup_completed,
    }
    
    handler = event_handlers.get(event['type'])
    if handler:
        handler(event['data'])
    else:
        print(f'Unknown event type: {event["type"]}')

def handle_debt_created(data):
    print(f'New debt created: {data["id"]}')
    # Update your local database, send notifications, etc.

def handle_debt_updated(data):
    print(f'Debt updated: {data["id"]}')
    # Sync changes to your local database

def handle_followup_completed(data):
    print(f'Followup completed: {data["id"]}')
    # Update statistics, trigger next actions, etc.

<?php
// webhook.php

// Get the raw POST data
$payload = file_get_contents('php://input');
$headers = getallheaders();

// Verify webhook signature
if (!verifySignature($payload, $headers)) {
    http_response_code(401);
    exit('Invalid signature');
}

try {
    // Parse the webhook payload
    $event = json_decode($payload, true);
    
    // Process the event
    handleWebhookEvent($event);
    
    // Respond with success
    http_response_code(200);
    echo 'OK';
} catch (Exception $e) {
    error_log('Webhook processing error: ' . $e->getMessage());
    http_response_code(500);
    echo 'Error processing webhook';
}

function verifySignature($payload, $headers) {
    $signature = $headers['X-GetBill-Signature'] ?? '';
    $webhookSecret = $_ENV['GETBILL_WEBHOOK_SECRET'] ?? '';
    
    if (empty($signature) || empty($webhookSecret)) {
        return false;
    }

    $expectedSignature = hash_hmac('sha256', $payload, $webhookSecret);
    
    return hash_equals($signature, $expectedSignature);
}

function handleWebhookEvent($event) {
    error_log('Received webhook: ' . $event['type']);
    
    switch ($event['type']) {
        case 'debt.created':
            handleDebtCreated($event['data']);
            break;
        case 'debt.updated':
            handleDebtUpdated($event['data']);
            break;
        case 'followup.completed':
            handleFollowupCompleted($event['data']);
            break;
        default:
            error_log('Unknown event type: ' . $event['type']);
    }
}

function handleDebtCreated($data) {
    error_log('New debt created: ' . $data['id']);
    // Update your local database, send notifications, etc.
}

function handleDebtUpdated($data) {
    error_log('Debt updated: ' . $data['id']);
    // Sync changes to your local database
}

function handleFollowupCompleted($data) {
    error_log('Followup completed: ' . $data['id']);
    // Update statistics, trigger next actions, etc.
}
?>

2. Configure Webhooks in GetBill

Log in to your GetBill dashboard
Navigate to Settings → External Services
Scroll down to the Webhook Endpoints section
Click Create New Webhook Endpoint
Configure your webhook:
- Name: A descriptive name (e.g., “CRM Integration”)
- URL: Your webhook endpoint URL (e.g., https://yourapp.com/webhooks/getbill)
- Description: Optional description of what this webhook does
- Events: Select which events to receive (check the boxes for the event types you want)
Click Create - a secret key will be automatically generated
Important: Copy and save the secret key securely - you’ll need it for signature verification

Verifying Webhook Signatures

GetBill signs all webhook requests to ensure they’re authentic and haven’t been tampered with. You should always verify the signature before processing webhook events to protect your application from malicious requests.

How It Works

When GetBill sends a webhook to your endpoint, it includes a cryptographic signature in the request headers. Here’s the process:

GetBill generates a signature: Using HMAC-SHA256 with your webhook secret key and the raw request body
Signature is sent in header: The signature is included in the X-GetBill-Signature header
You compute the same signature: Using the same algorithm, your secret key, and the raw request body
Compare signatures: Use a timing-safe comparison function to verify they match

Signature Details

Algorithm

HMAC-SHA256

The cryptographic hash algorithm used to generate signatures

Header Name

X-GetBill-Signature

The HTTP header containing the signature (lowercase hex string)

Signed Data

Raw Request Body

The exact raw JSON payload as received (before parsing)

Secret Key

Webhook Secret

The secret key generated when you created the webhook endpoint

Verification Steps

Extract the signature from the X-GetBill-Signature header
Get the raw request body (before JSON parsing)
Compute HMAC-SHA256 hash of the raw body using your secret key
Compare using a timing-safe comparison function (prevents timing attacks)
Reject the request if signatures don’t match

Security Critical: Always use a constant-time comparison function (like crypto.timingSafeEqual() in Node.js, hmac.compare_digest() in Python, or hash_equals() in PHP) to prevent timing attacks. Never use simple string equality (== or ===).

Implementation Examples

The code examples in the sections above demonstrate proper signature verification. Key points:

Node.js: Use crypto.timingSafeEqual() with Buffer.from()
Python: Use hmac.compare_digest()
PHP: Use hash_equals()

Testing Signature Verification

You can test your signature verification with this example:

# Example values
SECRET_KEY="your_webhook_secret_here"
PAYLOAD='{"id":"evt_test123","type":"debt.created","data":{}}'

# Generate signature (in bash)
echo -n "$PAYLOAD" | openssl dgst -sha256 -hmac "$SECRET_KEY" -hex

This will output the expected signature that should match what your endpoint computes.

Store your webhook secret securely (environment variable or secrets manager) and never commit it to version control. Treat it like a password!

Webhook Events

Available Event Types

Debt Events

debt.created - A new debt was created
debt.updated - A debt was modified
debt.deleted - A debt was deleted
debt.status_changed - Debt status was updated. When the debt becomes paid because of a payment transaction, the payload also includes transaction context.

Followup Events

followup.created - A new followup was created
followup.updated - A followup was modified
followup.completed - A followup was marked as completed
followup.failed - A followup attempt failed

Payment Events

payment.received - A payment was recorded
payment.failed - A payment attempt failed
payment_plan.created - A payment plan was set up
payment_plan.completed - All payments in a plan were completed
payment_plan.canceled - A payment plan was canceled

System Events

company.credits_low - Credit balance is running low
report.generated - A report was generated and is ready for download
integration.error - An integration error occurred

Event Payload Structure

All webhook events follow this structure:

{
  "id": "evt_abc123def456",
  "type": "debt.created",
  "created_at": "2024-01-22T10:30:00Z",
  "data": {
    "id": "d4b7e9f2a1c8",
    "firstname": "John",
    "lastname": "Doe",
    "phone": "+33612345678",
    "email": "john.doe@example.com",
    "amount": 1250.00,
    "currency": "EUR",
    "status": "status.default.in_progress",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "due_date": "2024-02-22",
    "invoice_date": "2024-01-22",
    "created_at": "2024-01-22T10:30:00Z",
    "company_id": "c5a8f3e1b9d2",
    "metadata": {"crm_id": "CRM-123", "source": "website"}
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

string

Unique identifier for the webhook event (format: evt_[32 hex characters])

type

string

The type of event that occurred (e.g., debt.created, followup.completed)

created_at

string

When the event occurred (ISO 8601 format with timezone)

data

object

The actual data for the event (structure varies by event type - see examples below)

metadata

object

Additional context about the event including:

source: Always “getbill”
version: API version (currently “1.0”)
company_id: Your company ID
Additional fields depending on event type (e.g., debt_id, followup_id, payment_id)

Event Type Examples

Debt Events

debt.created

{
  "id": "evt_a1b2c3d4...",
  "type": "debt.created",
  "created_at": "2024-01-22T10:30:00+00:00",
  "data": {
    "id": "d4b7e9f2a1c8",
    "firstname": "John",
    "lastname": "Doe",
    "phone": "+33612345678",
    "email": "john.doe@example.com",
    "amount": 1250.00,
    "currency": "EUR",
    "status": "status.default.in_progress",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "due_date": "2024-02-22",
    "invoice_date": "2024-01-22",
    "created_at": "2024-01-22T10:30:00+00:00",
    "company_id": "c5a8f3e1b9d2",
    "metadata": {"crm_id": "CRM-123", "source": "website"}
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

debt.updated

{
  "id": "evt_b2c3d4e5...",
  "type": "debt.updated",
  "created_at": "2024-01-23T16:45:00+00:00",
  "data": {
    "id": "d4b7e9f2a1c8",
    "firstname": "John",
    "lastname": "Doe",
    "phone": "+33612345678",
    "email": "john.doe@updated-email.com",
    "amount": 1100.00,
    "currency": "EUR",
    "status": "status.default.in_progress",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "due_date": "2024-02-22",
    "invoice_date": "2024-01-22",
    "created_at": "2024-01-22T10:30:00+00:00",
    "company_id": "c5a8f3e1b9d2",
    "metadata": {"crm_id": "CRM-123", "source": "website"},
    "changes": {
      "email": {"old": "john.doe@example.com", "new": "john.doe@updated-email.com"},
      "amount": {"old": 1250.00, "new": 1100.00}
    }
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

The changes field is included when specific field changes are tracked. It shows the previous and new values for each modified field. This field may not be present for all updates.

debt.status_changed

{
  "id": "evt_e5f6g7h8...",
  "type": "debt.status_changed",
  "created_at": "2024-01-25T14:20:00+00:00",
  "data": {
    "id": "d4b7e9f2a1c8",
    "firstname": "John",
    "lastname": "Doe",
    "phone": "+33612345678",
    "email": "john.doe@example.com",
    "amount": 1250.00,
    "currency": "EUR",
    "status": "status.default.paid",
    "previous_status": "status.default.in_progress",
    "new_status": "status.default.paid",
    "status_change_context": {
      "type": "payment_transaction",
      "provider": "stripe",
      "provider_transaction_id": "cs_test_123",
      "provider_identifiers": {
        "checkout_session_id": "cs_test_123",
        "payment_intent_id": "pi_test_123",
        "charge_id": "ch_test_123"
      }
    },
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "due_date": "2024-02-22",
    "invoice_date": "2024-01-22",
    "created_at": "2024-01-22T10:30:00+00:00",
    "company_id": "c5a8f3e1b9d2",
    "metadata": {"crm_id": "CRM-123", "source": "website"}
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8",
    "previous_status": "status.default.in_progress",
    "new_status": "status.default.paid"
  }
}

data.status_change_context is optional. It is included only when the new status is a paid status and that transition was directly caused by a payment transaction.

provider_transaction_id is GetBill’s canonical transaction identifier for the provider.
provider_identifiers includes additional native provider IDs when available.
For Stripe, provider_identifiers may include checkout_session_id, payment_intent_id, and charge_id.
For Axepta, provider_identifiers may include pay_id and trans_id.
For Adyen, provider_identifiers may include payment_link_id and psp_reference.
For SumUp, provider_identifiers may include checkout_id and transaction_id.
For Bridge, provider_identifiers may include payment_link_id, payment_request_id, and client_reference.
For GoCardless, provider_identifiers may include event_id.
For Scellius, PayZen, and SystemPay, provider_identifiers may include order_id and transaction_uuid.
For Monetico, provider_identifiers may include numauto.

Debt Status Values

The status field uses translation key format status.default.* (not simple strings):

Status	Category	Description	When Used
`status.default.pending`	Initial	Initial state, awaiting processing	Debt just created
`status.default.in_progress`	Active	Active collection in progress	Collection process started
`status.default.processing`	Active	Currently being processed	In active workflow
`status.default.settled`	Resolved	Debt settled through payment plan	Payment plan completed
`status.default.paid`	Resolved	Fully paid off	Full payment received
`status.default.partial`	Active	Partially paid	Some payment received
`status.default.failed`	Closed	Collection failed	Cannot collect (various reasons)
`status.default.archived`	Closed	Archived/closed	Manually archived
`status.default.invalid_phone`	Closed	Invalid contact information	Phone number invalid/blocked
`status.default.on_hold`	Paused	On hold (typically due to dispute)	Collection paused (dispute active)
`status.default.no_answer`	Active	Voicemail/no answer	Multiple failed contact attempts
`status.default.refused`	Closed	Debtor refused to pay	Explicit refusal to pay

Important Notes:

Format is always status.default.{name}, never just the name (e.g., "status.default.paid" not "paid")
Companies can create custom statuses with the status.custom.* prefix
When filtering or comparing status values, always use the full format

debt.deleted

{
  "id": "evt_i9j0k1l2...",
  "type": "debt.deleted",
  "created_at": "2024-01-26T09:15:00+00:00",
  "data": {
    "id": "d4b7e9f2a1c8",
    "deleted_at": "2024-01-26T09:15:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

Followup Events

followup.created

{
  "id": "evt_k1l2m3n4...",
  "type": "followup.created",
  "created_at": "2024-01-23T14:00:00+00:00",
  "data": {
    "id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "type": "CALL",
    "status": "scheduled",
    "summary": null,
    "call_date": null,
    "scheduled_at": "2024-01-23T15:00:00+00:00",
    "processed_at": null,
    "duration_ms": null,
    "provider": "retell",
    "audio_url": null,
    "pdf_url": null,
    "company_id": "c5a8f3e1b9d2"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "followup_id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8"
  }
}

followup.updated

{
  "id": "evt_l2m3n4o5...",
  "type": "followup.updated",
  "created_at": "2024-01-23T15:10:00+00:00",
  "data": {
    "id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "type": "CALL",
    "status": "in_progress",
    "summary": null,
    "call_date": "2024-01-23T15:10:00+00:00",
    "scheduled_at": "2024-01-23T15:00:00+00:00",
    "processed_at": null,
    "duration_ms": null,
    "provider": "retell",
    "audio_url": null,
    "pdf_url": null,
    "company_id": "c5a8f3e1b9d2"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "followup_id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8"
  }
}

followup.completed

{
  "id": "evt_m3n4o5p6...",
  "type": "followup.completed",
  "created_at": "2024-01-23T15:45:00+00:00",
  "data": {
    "id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "type": "CALL",
    "status": "deal_found",
    "summary": "Customer agreed to payment plan",
    "call_date": "2024-01-23T15:30:00+00:00",
    "scheduled_at": "2024-01-23T15:00:00+00:00",
    "processed_at": "2024-01-23T15:45:00+00:00",
    "duration_ms": 180000,
    "provider": "retell",
    "audio_url": "https://d1234567abcdef.cloudfront.net/audio/recordings/call_abc123.mp3?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=...",
    "pdf_url": null,
    "media_urls_expire_at": "2024-01-23T16:45:00+00:00",
    "company_id": "c5a8f3e1b9d2"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "followup_id": "f8a3c7e2d9b1",
    "debt_id": "d4b7e9f2a1c8",
    "status": "deal_found"
  }
}

Media URLs: The audio_url and pdf_url fields contain presigned CloudFront URLs that expire after 1 hour (indicated by media_urls_expire_at). These URLs provide temporary access to call recordings and PDF documents. Important: Cache these URLs but refresh them before the expiration time if you need continued access.

Followup Status Values

The status field uses lowercase underscore format (e.g., deal_found, not DEAL_FOUND):

Status	Type	Description	Use Case
`on_hold`	Pending	Followup is queued and waiting to be processed	Initial state before execution
`scheduled`	Pending	Followup is scheduled for a future time	Planned for specific datetime
`in_progress`	Active	Followup is currently being processed	Call in progress
`sent`	Success	Message (email/SMS/WhatsApp) has been sent	Email/SMS successfully sent
`delivered`	Success	Message was successfully delivered	Confirmed delivery
`deal_found`	Success	Customer agreed to a payment arrangement	Positive outcome from call
`no_answer`	Retry	Call was not answered	Customer didn’t pick up (voicemail)
`deal_not_found`	Completed	Customer refused or no agreement reached	Negative outcome from call
`bad_behavior`	Failed	Negative behavior detected (abusive, threats, etc.)	Customer was inappropriate
`failed`	Failed	Followup permanently failed	Technical failure or error
`cancelled`	Cancelled	Followup was manually cancelled	Cancelled by user

Note: Always use lowercase format (e.g., "deal_found" not "DEAL_FOUND").

followup.failed

{
  "id": "evt_q7r8s9t0...",
  "type": "followup.failed",
  "created_at": "2024-01-23T16:00:00+00:00",
  "data": {
    "id": "f2b5d8a1c7e3",
    "debt_id": "d9e1a3f7b2c5",
    "internal_id": "INV-2024-002",
    "invoice_reference": "INV-2024-002",
    "debtor_reference": "DEB-MARTIN-001",
    "type": "CALL",
    "status": "bad_behavior",
    "summary": "Call could not be completed",
    "failure_reason": "Phone number disconnected",
    "call_date": null,
    "scheduled_at": "2024-01-23T15:30:00+00:00",
    "processed_at": "2024-01-23T16:00:00+00:00",
    "duration_ms": null,
    "provider": "retell",
    "audio_url": null,
    "pdf_url": null,
    "company_id": "c5a8f3e1b9d2"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "followup_id": "f2b5d8a1c7e3",
    "debt_id": "d9e1a3f7b2c5"
  }
}

Payment Events

payment.received

{
  "id": "evt_u1v2w3x4...",
  "type": "payment.received",
  "created_at": "2024-01-24T11:20:00+00:00",
  "data": {
    "id": "p7c3e9a2f1d8",
    "debt_id": "d4b7e9f2a1c8",
    "internal_id": "INV-2024-001",
    "invoice_reference": "INV-2024-001",
    "debtor_reference": "DEB-DOE-001",
    "amount": 1250.00,
    "payment_date": "2024-01-24",
    "status": "paid",
    "paid_at": "2024-01-24T11:20:00+00:00",
    "created_at": "2024-01-22T10:30:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "payment_id": "p7c3e9a2f1d8",
    "debt_id": "d4b7e9f2a1c8"
  }
}

payment.failed

{
  "id": "evt_x4y5z6a7...",
  "type": "payment.failed",
  "created_at": "2024-01-24T11:25:00+00:00",
  "data": {
    "id": "p2d4f6a8c0e1",
    "debt_id": "d9e1a3f7b2c5",
    "internal_id": "INV-2024-002",
    "invoice_reference": "INV-2024-002",
    "debtor_reference": "DEB-MARTIN-001",
    "amount": 500.00,
    "payment_date": "2024-01-24",
    "status": "failed",
    "paid_at": null,
    "created_at": "2024-01-22T10:30:00+00:00",
    "failure_reason": "Card declined - insufficient funds"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "payment_id": "p2d4f6a8c0e1",
    "debt_id": "d9e1a3f7b2c5"
  }
}

payment_plan.created

{
  "id": "evt_y5z6a7b8...",
  "type": "payment_plan.created",
  "created_at": "2024-01-23T14:00:00+00:00",
  "data": {
    "debt_id": "d4b7e9f2a1c8",
    "plan_months": 6,
    "plan_start_date": "2024-02-01",
    "first_payment_amount": 250.00,
    "installments": [
      {
        "id": "p1a2b3c4d5e6",
        "debt_id": "d4b7e9f2a1c8",
        "amount": 250.00,
        "payment_date": "2024-02-01",
        "status": "pending",
        "paid_at": null,
        "created_at": "2024-01-23T14:00:00+00:00"
      },
      {
        "id": "p2b3c4d5e6f7",
        "debt_id": "d4b7e9f2a1c8",
        "amount": 250.00,
        "payment_date": "2024-03-01",
        "status": "pending",
        "paid_at": null,
        "created_at": "2024-01-23T14:00:00+00:00"
      }
    ]
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

payment_plan.completed

{
  "id": "evt_z6a7b8c9...",
  "type": "payment_plan.completed",
  "created_at": "2024-07-01T10:00:00+00:00",
  "data": {
    "debt_id": "d4b7e9f2a1c8",
    "completed_at": "2024-07-01T10:00:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

payment_plan.canceled

{
  "id": "evt_h3i4j5k6...",
  "type": "payment_plan.canceled",
  "created_at": "2024-07-15T14:30:00+00:00",
  "data": {
    "debt_id": "d4b7e9f2a1c8",
    "canceled_at": "2024-07-15T14:30:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2",
    "debt_id": "d4b7e9f2a1c8"
  }
}

System Events

company.credits_low

{
  "id": "evt_c9d0e1f2...",
  "type": "company.credits_low",
  "created_at": "2024-01-25T08:00:00+00:00",
  "data": {
    "company_id": "c5a8f3e1b9d2",
    "current_credits": 15.50,
    "threshold": 20.00
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2"
  }
}

report.generated

{
  "id": "evt_d0e1f2g3...",
  "type": "report.generated",
  "created_at": "2024-01-26T06:00:00+00:00",
  "data": {
    "company_id": "c5a8f3e1b9d2",
    "report_id": "r3a7f1e9b5c2",
    "report_type": "monthly_summary",
    "generated_at": "2024-01-26T06:00:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2"
  }
}

integration.error

{
  "id": "evt_e1f2g3h4...",
  "type": "integration.error",
  "created_at": "2024-01-26T10:30:00+00:00",
  "data": {
    "company_id": "c5a8f3e1b9d2",
    "integration": "stripe",
    "error": "API key expired or invalid",
    "occurred_at": "2024-01-26T10:30:00+00:00"
  },
  "metadata": {
    "source": "getbill",
    "version": "1.0",
    "company_id": "c5a8f3e1b9d2"
  }
}

Handling Specific Events

Debt Events

function handleDebtCreated(data) {
  console.log(`New debt created: ${data.id}`);
  
  // Update local database
  updateLocalDebt({
    external_id: data.id,
    firstname: data.firstname,
    lastname: data.lastname,
    amount: data.amount,
    currency: data.currency,
    status: data.status,
    created_at: data.created_at
  });
  
  // Send notification to relevant team members
  notifyTeam('new_debt', {
    debtor: `${data.firstname} ${data.lastname}`,
    amount: `${data.amount} ${data.currency}`
  });
  
  // Trigger automated followup workflow
  scheduleInitialFollowup(data.id);
}

function handleDebtStatusChanged(data) {
  console.log(`Debt ${data.id} status changed to: ${data.status}`);
  
  // Update local records
  updateLocalDebtStatus(data.id, data.status);
  
  // Handle status-specific logic
  switch (data.status) {
    case 'status.default.paid':
      handleDebtPaid(data);
      break;
    case 'status.default.on_hold':
      handleDebtOnHold(data);
      break;
    case 'status.default.failed':
      handleDebtFailed(data);
      break;
  }
}

function handleDebtPaid(data) {
  // Update accounting system
  recordPayment(data.id, data.amount);
  
  // Stop all followup activities
  cancelFollowups(data.id);
  
  // Send confirmation to debtor
  sendPaymentConfirmation(data.email);
}

Followup Events

function handleFollowupCompleted(data) {
  console.log(`Followup completed: ${data.id}`);

  // Update local records
  updateLocalFollowup(data.id, {
    status: data.status,
    processed_at: data.processed_at,
    summary: data.summary,
    duration_ms: data.duration_ms
  });

  // Download and store call recording if available
  if (data.audio_url) {
    downloadAndStoreAudio(data.id, data.audio_url, data.media_urls_expire_at);
  }

  // Download and store PDF letter if available
  if (data.pdf_url) {
    downloadAndStorePDF(data.id, data.pdf_url, data.media_urls_expire_at);
  }

  // Analyze outcome and schedule next action
  switch (data.status) {
    case 'deal_found':
      // Customer agreed to payment plan
      handlePaymentAgreement(data.debt_id);
      break;
    case 'deal_not_found':
      // Customer refused payment plan
      scheduleFollowupCall(data.debt_id, 7); // Try again in 7 days
      break;
    case 'sent':
      // Email/SMS sent successfully
      trackCommunicationSent(data.debt_id, data.type);
      break;
    default:
      console.log(`Followup completed with status: ${data.status}`);
  }

  // Update debt priority based on response
  updateDebtPriority(data.debt_id, data.status);
}

async function downloadAndStoreAudio(followupId, audioUrl, expiresAt) {
  try {
    // Presigned URLs expire after 1 hour - download immediately
    const response = await fetch(audioUrl);
    if (!response.ok) {
      throw new Error(`Failed to download audio: ${response.status}`);
    }

    // Store audio file in your system
    const audioBuffer = await response.arrayBuffer();
    await saveAudioToStorage(followupId, audioBuffer);

    console.log(`Audio recording stored for followup ${followupId}`);
  } catch (error) {
    console.error(`Failed to download audio for followup ${followupId}:`, error);
    // Schedule retry or alert admins
  }
}

function handleFollowupFailed(data) {
  console.log(`Followup failed: ${data.id}`);
  console.log(`Reason: ${data.failure_reason}`);

  // Log the failure
  logFollowupFailure(data.id, data.failure_reason);

  // Handle based on failure type
  if (data.status === 'bad_behavior') {
    // Mark debt for manual review
    escalateToManualReview(data.debt_id);
  } else {
    // Schedule retry with different contact method
    scheduleAlternativeContact(data.debt_id);
  }
}

Error Handling & Reliability

Automatic Retry Behavior

GetBill automatically handles webhook delivery retries for you. If your endpoint fails to respond with a 2xx status code or times out, GetBill will automatically retry with exponential backoff:

1st retry: After 1 minute
2nd retry: After 5 minutes
3rd retry: After 30 minutes

After 3 failed attempts, the webhook delivery is marked as permanently failed. You can view the full delivery history and error details in your dashboard under Settings → External Services → Webhook Endpoints → Deliveries.

Important: Make sure your endpoint returns a 2xx status code (like 200 or 204) quickly, even if you queue the actual processing for later. GetBill waits up to 10 seconds for a response before timing out.

Monitoring Failed Deliveries

Monitor webhook delivery failures through your dashboard:

Go to Settings → External Services
Find your webhook endpoint
Click Deliveries to see:
- Delivery status for each event
- HTTP status codes returned
- Error messages for failures
- Retry attempts and timing
- Full request/response payloads

This helps you quickly diagnose and fix integration issues.

Idempotency

Ensure your webhook handlers are idempotent to handle duplicate deliveries:

const processedEvents = new Set();

function handleWebhookEvent(event) {
  // Check if we've already processed this event
  if (processedEvents.has(event.id)) {
    console.log(`Event ${event.id} already processed, skipping`);
    return;
  }

  try {
    // Process the event
    switch (event.type) {
      case 'debt.created':
        handleDebtCreated(event.data);
        break;
      // ... other handlers
    }

    // Mark as processed
    processedEvents.add(event.id);
    
    // Clean up old entries (keep last 1000)
    if (processedEvents.size > 1000) {
      const entries = Array.from(processedEvents);
      processedEvents.clear();
      entries.slice(-500).forEach(id => processedEvents.add(id));
    }
    
  } catch (error) {
    console.error(`Error processing event ${event.id}:`, error);
    throw error;
  }
}

Testing Webhooks

Local Development with ngrok

For local testing, use ngrok to expose your local server:

# Install ngrok
npm install -g ngrok

# Start your local server
node server.js

# In another terminal, expose port 3000
ngrok http 3000

# Use the ngrok URL in your webhook configuration
# https://abc123.ngrok.io/webhooks/getbill

Testing Webhook Endpoints

// test-webhook.js
const crypto = require('crypto');

function createTestWebhook(type, data, companyId = 123) {
  return {
    id: 'evt_' + crypto.randomBytes(16).toString('hex'),
    type,
    created_at: new Date().toISOString(),
    data,
    metadata: {
      source: 'getbill',
      version: '1.0',
      company_id: companyId,
      debt_id: data.id || null
    }
  };
}

function signPayload(payload, secret) {
  return crypto
    .createHmac('sha256', secret)
    .update(payload)
    .digest('hex');
}

async function testWebhook() {
  const webhook = createTestWebhook('debt.created', {
    id: 789,
    firstname: 'John',
    lastname: 'Doe',
    phone: '+33612345678',
    email: 'john.doe@example.com',
    amount: 1000.00,
    currency: 'EUR',
    status: 'active',
    internal_id: 'INV-TEST-001',
    invoice_reference: 'INV-TEST-001',
    debtor_reference: 'DEB-TEST-001',
    due_date: '2024-02-22',
    invoice_date: '2024-01-22',
    created_at: new Date().toISOString(),
    company_id: 123
  });

  const payload = JSON.stringify(webhook);
  const signature = signPayload(payload, 'your_webhook_secret');

  const response = await fetch('http://localhost:3000/webhooks/getbill', {
    method: 'POST',
    headers: {
      'Content-Type': 'application/json',
      'X-GetBill-Signature': signature
    },
    body: payload
  });

  console.log('Webhook test response:', response.status);
  if (response.ok) {
    console.log('✓ Webhook delivered successfully');
  } else {
    console.error('✗ Webhook delivery failed');
  }
}

testWebhook();

Monitoring & Debugging

Monitoring Webhooks

Monitor webhook deliveries through your GetBill dashboard:

Delivery Status: Check webhook delivery success/failure rates
Event History: Review recent webhook events and their outcomes
Error Analysis: Investigate failed deliveries and common issues
Performance Metrics: Track response times and delivery patterns

For programmatic monitoring, you can implement your own logging and alerting based on webhook responses.

Security Best Practices

Verify Signatures

Always verify webhook signatures to ensure requests come from GetBill

Use HTTPS

Only accept webhooks over HTTPS to protect data in transit

Validate Payloads

Validate webhook payloads before processing to prevent malicious input

Rate Limiting

Implement rate limiting on your webhook endpoints to prevent abuse

Webhooks are a powerful way to keep your application in sync with GetBill in real-time. By following these guidelines and implementing proper error handling, you’ll have a robust integration that scales with your business needs.

Guides

​Overview

​How Webhooks Work

​Setting Up Webhooks

​1. Create a Webhook Endpoint

​2. Configure Webhooks in GetBill

​Verifying Webhook Signatures

​How It Works

​Signature Details

​Verification Steps

​Implementation Examples

​Testing Signature Verification

​Webhook Events

​Available Event Types

​Event Payload Structure

​Event Type Examples

​Debt Events

​debt.created

​debt.updated

​debt.status_changed

​debt.deleted

​Followup Events

​followup.created

​followup.updated

​followup.completed

​followup.failed

​Payment Events

​payment.received

​payment.failed

​payment_plan.created

​payment_plan.completed

​payment_plan.canceled

​System Events

​company.credits_low

​report.generated

​integration.error

​Handling Specific Events

​Debt Events

​Followup Events

​Error Handling & Reliability

​Automatic Retry Behavior

​Monitoring Failed Deliveries

​Idempotency

​Testing Webhooks

​Local Development with ngrok

​Testing Webhook Endpoints

​Monitoring & Debugging

​Monitoring Webhooks

​Security Best Practices

Verify Signatures

Use HTTPS

Validate Payloads

Rate Limiting

Overview

How Webhooks Work

Setting Up Webhooks

1. Create a Webhook Endpoint

2. Configure Webhooks in GetBill

Verifying Webhook Signatures

How It Works

Signature Details

Verification Steps

Implementation Examples

Testing Signature Verification

Webhook Events

Available Event Types

Event Payload Structure

Event Type Examples

Debt Events

debt.created

debt.updated

debt.status_changed

debt.deleted

Followup Events

followup.created

followup.updated

followup.completed

followup.failed

Payment Events

payment.received

payment.failed

payment_plan.created

payment_plan.completed

payment_plan.canceled

System Events

company.credits_low

report.generated

integration.error

Handling Specific Events

Debt Events

Followup Events

Error Handling & Reliability

Automatic Retry Behavior

Monitoring Failed Deliveries

Idempotency

Testing Webhooks

Local Development with ngrok

Testing Webhook Endpoints

Monitoring & Debugging

Monitoring Webhooks

Security Best Practices